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August 5, 2014 Regular Town Board Meeting
Town of Dodgeville
Town Board Meeting Minutes
August 5th, 2014
*Immediately following the adjournment of Board of Review*
1) Call to order. Town Chairman, Curt Peterson called the meeting to order at 6:08 p.m.
Town Supervisors in attendance were: David Gollon, David Blume and Steve Johnson. Also in attendance were Clerk/Treasurer Sara Olson and Charlie Rolli.
2) Approval of Public Notice/Agenda. Supervisor, David Gollon made a motion to approve the public notice and agenda seconded by Supervisor, Steven Johnson. Motion carried.
David Blume made a motion to suspend the agenda and move to Item #17. Steven Johnson seconded the motion. Motion carried.
3) Discussion & possible action re: Resolution 2009-257 Town of Dodgeville Health Insurance Reimbursement and Compensation Policy. Town Patrolman Charlie Rolli requested that the Town Board review and potentially modify the amount of money that is reimbursed to the employee for health insurance. The Town Board indicated that this is a budgetary item and would need to be discussed during the budgetary process. The Town Board also discussed the existing resolution and how to potentially make the resolution uniform and consist for all full-time employees. No action was taken on this item.
4) Discussion & possible action re: Road Discontinuations. Clerk/Treasurer Sara Olson presented the Town Board members with information in regards to road discontinuations as well as maps to a few roads that had previously been discussed. The Town Board had requested that Clerk/Treasurer Sara Olson contact Bill Morgan for a recommendation on Venden Road, Wiest Road and Reynolds Road due to multiple property owners own land on both sides of the public roadway.
5) Town Roads/Equipment Report. Town Patrolman, Charlie Rolli had informed the Town Board on the current status of the salt shed and tornado clean-up in the road right-of-ways. The Town Board had requested that Charlie seal around the edges of the salt shed with some caulking material to prevent any water issues. David Gollon made a motion to allow Charlie Rolli to work with Curt Peterson to get a contractor with a boom truck to do tree removal in the road right-of-way but not to exceed $10,000.00. Steven Johnson seconded the motion. Motion carried. Clerk/Treasurer Sara Olson had indicated that Kevin Zajicek wouldn’t be available from the 6th thru the 12th of August.
6) Approval of Meeting Minutes from June 26, 2014 & July 1, 2014. David Gollon made a motion to approve the minutes from June 26th & July 1st with the correction of a spelling error in the July 1, 2014 minutes. David Blume seconded the motion. Motion carried.
7) Approval of Treasurer’s Report for General, Sanitary District #1, 2, and Tax Collection Account. David Blume made a motion to approve the Town of Dodgeville July 2014 Treasurer’s Report stating the following fund balances:
General Checking $ 94,001.22
Farmer’s Savings $ 5,398.40
M&I Tax Account $ 244,989.65
Local Government Investment Pool $ 6,974.78
M&I CD’s $ 50,821.03
Township Funds: $ 402,185.08
Steven Johnson seconded the motion. Motion carried.
David Gollon made a motion to approve Sanitary Districts #1 and 2 Treasurer’s Report as submitted stating the following fund balances:
Sanitary District #1 $17,106.89
Sanitary District #2 $17,668.30
Steven Johnson seconded the motion. Motion carried.
8) Bills to be approved. David Blume made a motion to approve the August vouchers totaling $110,797.83. David Gollon seconded the motion. Motion carried.
9) Clerk/Treasurer Report. Clerk/Treasurer Sara Olson had indicated the following: The Partisan Primary Election will be held on August 12th, she is requesting vacation time on August 18th – August 20th and thank you cards were received from the Hodan Center as well as from Dick Cates. Sara Olson also presented the board with preliminary net new construction numbers, 2014 county apportionment numbers and statement of changes in equalized values by class and item numbers.
10) Discussion re: New Horizon Driveway Proposal. No discussion.
11) Discussion & possible action re: Evans Quarry Road Damages. No discussion or action taken.
12) Discussion & possible action re: Newsletter. The Town Board had requested that a newsletter be prepared by the Clerk/Treasurer for distribution in September. The Town Board discussed topics that they would like to see in the newsletter.
13) Discussion & possible action re: Back-up Program for Office Computer System. David Blume made a motion to purchase Carbonite for a cost of $60 per year. Steven Johnson seconded the motion. Motion carried.
14) Discussion & possible action re: Payroll – Direct Deposit. Clerk/Treasurer Sara Olson presented the Town Board with the cost for direct deposit from Farmer’s Savings Bank. David Blume made a motion to pass on direct deposit for payroll as it wasn’t cost efficient. David Gollon seconded the motion. Motion carried.
15) Discussion & possible action re: Delinquent Personal Property Tax. Clerk/Treasurer Sara Olson indicated that we had a personal property account that was delinquent and has been sent several notices and may need to pursue small claims. David Gollon made a motion to send the individuals a letter indicating that if payment wasn’t received in 15 days that the Town would proceed with small claims. David Blume seconded the motion. Motion carried.
16) Discussion & possible action re: Delivery of Mack Truck/Payment of Mack Truck Invoice. Clerk/Treasurer Sara Olson had indicated that the MACK truck had been delivered to Madison Truck and needed to be delivered to the Township or Monroe Truck & Equipment. The Town Board indicated that the truck should be delivered to Monroe once insurance information is verified. The Town Board also indicated that the undercoating should take place at a later date once the equipment is installed. David Blume made a motion to pay the truck invoice once received out of the fund balance. Steven Johnson seconded the motion. Motion carried.
17) Approval or Denial of Operator’s Licenses for Brandy Buckingham and Grace Conway. David Gollon made a motion to approve the operator’s license of Brandy Buckingham and Grace Conway with the conditions that background checks are completed and a server certificate is on file. Steven Johnson seconded the motion. Motion carried.
18) Discussion & possible action re: Modifications of Employment Manual. The Town Board reviewed and discussed areas of the employment manual to be modified. The Town Board made modifications to the following sections: 3.01 Employment Categories, 4.01 Holidays, 4.02 Paid Time Off, 4.02 a Unpaid Time Off, Removal of 4.03 PTO Payout, 4.03 Retirement, 4.04 Bereavement Leave, 4.05 Jury Duty, 5.03 Work Schedules, 5.04 Rest and Work Periods, 5.05 Overtime, 5.09 Smoking, 5.10 Use of Company Property and 6.03 Anti-Harassment Policy. David Blume made a motion to approve the manual as amended. David Gollon seconded the motion. Motion carried. Roll Call: Blume, yes; Gollon, yes; Peterson, yes; Johnson, yes.
During the modification process Steven Johnson made a motion to modify the work buildings to property in Section 5.09 Smoking. David Blume seconded the motion. Motion failed 2-2 with Gollon and Peterson being opposed.
19) Discussion & possible action re: Employee Evaluation Form. Town Chairman, Curt Peterson had passed out previous evaluation forms along with a copy of a sample evaluation form and had requested that the Board members review the two forms and drop off suggestions on what questions they would like to appear on an evaluation form.
20) Public Comment. None
21) Adjournment. David Blume made a motion to adjourn the meeting. Steve Johnson seconded the motion. Motion carried.
Respectfully Submitted,
Sara J. Olson, Clerk-Treasurer
Archive:
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November 13, 2024 Regular Town Board Meeting
October 16, 2024 Regular Town Board Meeting
October 1, 2024 Regular Town Board Meeting
September 30, 2024 Planning Commission Meeting
September 11, 2024 Special Town Board Meeting
September 3, 2024 Regular Town Board Meeting
August 26, 2024 Planning Commission Meeting
August 26, 2024 Regular Town Board Meeting
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